Sound Submission Policy

  • DO NOT submit sounds that you do not own or have downloaded from creative commons.

If you are going to use creative commons licensed content that is not for a sound contest you must:

  • DECLARE ALL sounds used at the time the sound was submitted.
  • CHECK THE LICENSE and be absolutely certain the sound can be legally used how the contest holder intends.

In general we recommend NOT using creative commons licensed content you submit to Vinylmint.  Please be VERY familiar with the rules around creative commons licenses – failure to follow the rules WILL result in your Vinylmint account will be suspended or possibly closed forever.

*Keep in mind that contest holders aren’t going to be happy if they are legally pursued over copyright issues arising from your work – and you’ll be liable for any costs and damages they incur!

Guidelines and policies Section

Guidelines and policies at Vinylmint

These are the official policies and guidelines for the Vinylmint community:

  • Designer Code of Conduct
  • Concept Originality Policy
  • Creative Commons Licenses Policy

Sound Creator Code of Conduct

Respect the Vinylmint community

Vinylmint is a large, global community that brings together lots of different people. There are bound to be disagreements, but when we disagree, the most important thing is to treat each other with respect.

To help guide your participation in the Vinylmint community, we have assembled a simple code of conduct. Failure to respect the community and comply with the code will result in disciplinary action such as account suspension or termination.

  1. Respect all community members

That’s right – respect is rule #1! Negative, aggressive or offensive behavior in public or in private will not be tolerated. If you need to report a community member for inappropriate behavior please Report contest or Report sound creators by contact us directly, or contact support using the contact form.

  1. Do original work

Copying another persons IP in total or in part from other sources within or outside of the Vinylmint community will not be tolerated. You must disclose all the required information at the time of submission.

Please see our Concept Originality Policy and our Copyright/IP Guidelines for more information.

  1. Be honest and compete fairly

Do not misrepresent yourself or others in public or in private. Never attempt to influence the client by criticizing other sound creators or offering to do free work if they select your sound. You may enter into relationships with clients outside of Vinylmint; you may not use it as leverage to win a project.

I will not:

  • submit sounds  that I copied in total or in part from someone/somewhere else
  • publicly criticize or attack designers, clients or Vinylmint staff
  • engage in fraud.

I will:

  • respect the community and the code of conduct
  • submit only original work
  • use the proper channels to report inappropriate behavior.

Guidelines updated July 13, 2014.

Concept Originality Policy

The basic tenets of the Vinylmint community are honesty, originality, and respect.

Do not copy other sound creators’ work.  Understand that some similarity is to be expected.

Obvious concepts are open to be developed by all designers, for example:

  • a voice over style for a training video
  • the arrangement of strings provided in an audio clip to be used in your production

However, sound creators must create their own unique implementations, and must not merely attempt to replicate the decisions made be other sound creators.

Any concept presented in the brief can be developed by all sound creators in the Vinylmint community.

Unique and original concepts must be respected and only developed by the sound creator that introduced them.

Should a dispute arise, please be polite and professional while the dispute is resolved.

Failure to follow the rules will result in your Vinylmint account being suspended or possibly closed forever.

Copyright/IP Guidelines

Vinylmint is here to help you buy and sell your sounds legally. So, as you’d expect, we’re committed to protecting sound creator’s intellectual property rights, and providing contest holders with sounds that they’re legally entitled to use.

We know you value copyright just as much as we do — after all, we’re talking about your rights! — so we’ve put together these guidelines to make sure we all know where we stand.

Reporting Infringements

If you spot a member who has used your content without your permission, please report by contacting us immediately.

You must not post false, inaccurate, misleading, defamatory, or libelous content in a contest. Alleging an infringement of your copyright via a public comment in a contest discussion is defamation and will be dealt with appropriately. Please use the report system instead.

Vinylmint does not make judgments about what legally constitutes a “derivative work”. When we receive allegations of copying, our response is solely determined by whether the design is in violation of our site rules.

We’re hard at work on a reputation system that allows users to rate other users’ behavior, and originality will be a key component of that system. Keep an eye on the Vinylmint Blog for more on this.

Digital Millennium Copyright Act (USA) and Copyright Act (Australia)

To file a takedown notice under the DMCA — an act that will result in the immediate removal of a contest or entry — you must hold the copyrights to the content in question. That’s the law.

The process is designed to make reporting these alleged infringements easy, while at the same time reducing the number of notices that are fraudulent, malicious, untrue, unsubstantiated or difficult to understand.

How will Vinylmint respond to these notices? That will depend on each case. We might remove or disable access to the material claimed to be the subject of infringing activity. We may suspend subscribers.

In any case, we’ll try to contact the owner of the affected contest or design so that they have a chance to make a counter-notification. When you agreed to the Vinylmint terms and conditions, you consented to your contact details being disclosed so the owner may contact you directly.

To file notice of an alleged infringement with Vinylmint, you’ll need to provide a written communication (by email—the address is on the form below—or regular post, mailing it to us at Suite 250, 259 Granby Street, Norfolk, VA 23510) that contains the information requested on the Alleged Infringement Notice provided for download below.

Keep in mind that you’ll be liable for damages, including costs and lawyers or attorneys fees, if you materially misrepresent that an activity is infringing your copyright.

Download the Copyright Infringement PDF


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